Vacancy at the South African Embassy: POLITICAL SECRETARY

The South African Embassy in Berlin is looking for a fully bilingual (English/German) Secretary.  Applicants should have a relevant three-year post-school qualification and a minimum three years’ experience in Secretarial, or Administration Clerk capacity. The candidate must be computer literate in Microsoft Office Applications.

DUTIES 

• Screen telephone calls.
• Make and record appointments, prepare agendas or programmes for meetings, updating electronic diaries.
• Attend and take minutes of meetings, both in the office and at other locations as and when required. 
• Develop and maintain a filing system (manual and electronic).
• Operate office equipment such as switchboard, photocopiers, fax machines and computers.
• Receive and process incoming and outgoing mail, draft letters and reports on behalf of the Embassy.
• Arrange business itineraries, travel arrangements, conferences, meetings, and social functions.
• Handle incoming enquiries pertaining to a variety of issues concerning South Africa and related matters.
• Keep stock control of brochures, posters, books and other information material and prepare “information packs” for various engagements.
• Work closely with the Social Secretary from the Office of the Ambassador to coordinate diaries and Mission events.
• Assist in translations from and to German and English, e.g. letters, documents, diplomatic notes, newspaper articles, speeches, CVs, mailings, medical claims, quotes, memos, invitations etc.
• Perform any other ad-hoc duties required.

SKILLS

• Excellent writing, reading and communicating skills in German.
• Networking 
• Communication 
• Negotiation
• Problem-solving 
• Computer literacy
• Language proficiency (Translation and Interpretation)

Salary: (minimum) € 34 377 - € 39 300 per annum (excluding benefits). (Depending on qualifications and experience.) 

A covering application letter in English accompanied by a detailed CV, also in English, as well as certified, translated copies of qualifications in English should be sent strictly by post for the attention of the Corporate Services Manager, South African Embassy, Tiergartenstrasse 18, 10785 BERLIN (applications must be received via post). The closing date for receipt of applications is 30 September 2024, applications received after the abovementioned date will not be considered.

If you have questions regarding this job, you are welcome to contact:

Ms L Seripe
South African Embassy
Tiegartenstrase 18
10785 Berlin
Tel. No. +49 (0)30 22073191

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